Triaging new business applications
The starting point for a review is the Application inventory. We recommend filtering to New business apps and then sorting the columns to prioritize.
The objective of this process is to mark applications as In review (or potentially jump straight to Managed or Accepted).
Application list filtered to "New business apps", sorted by "Spend" largest to smallest
Have any of the new applications detected come from your finance system?
If there is spend data then the application is likely to be formally managed and you will get a sense from the amount spent as to how wide-spread usage is. e.g. is it a small purchase that got expensed, or is a larger one-off amount?
- Investigate transaction details by clicking through to the application and view the Spend tab. This will give you a sense of when the application started being paid for, (and likely used).
- If you recognize the application and can assign a Business owner then mark the application as Managed.
- If you need to do more research, then move the application to In review.
Most other application discoveries will come from your Identity Provider, particularly if you use Google Workspace.
These applications tend to fall into four main categories: